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Text File | 1994-02-01 | 17KB | 413 lines

Help Screen for Labels Menu: Overview: Each label contains this information: First name, Last Name Company name [if different from first/last name] Address 1 Address 2 City, State Zip code [Country, if foreign] Observσ tha⌠ iµ yo⌡ havσ lef⌠ botΦ thσ firs⌠ anΣ las⌠ namσ field≤ blanδ iε ì you≥ maiε recorΣ iε thσ prospec⌠ file¼ thσ labe∞ wil∞ ski≡ linσ 2« Iµ thσ ì compan∙ namσ i≤ thσ samσ a≤ thσ firs⌠ anΣ las⌠ namσ (bu⌠ separateΣ b∙ ß ì comma)¼ thσ prograφ wil∞ ignorσ compan∙ namσ also¼ Fo≥ example« Iµ yo⌡ havσ ì thi≤ record: Firs⌠ Name║ John Last name: Doe Company Name: John Doe <=== must have 1 space between the two words Notσ tha⌠ iµ yo⌡ leavσ thσ compan∙ namσ blanδ bu⌠ ente≥ ß firs⌠ anΣ las⌠ ì name¼ thσ prograφ wil∞ CREAT┼ ß compan∙ namσ consistinτ oµ 'firs⌠ ì name'+space+'las⌠ name'. Thσ prograφ wil∞ ski≡ compan∙ namσ oncσ i⌠ identifie≤ tha⌠ thσ compan∙ namσ ì i≤ thσ samσ a≤ thσ firs⌠ plu≤ thσ seconΣ name. EacΦ labe∞ contain≤ 3╡ character≤ a⌠ 1░ CPI¼ eveε thougΦ thσ labe∞ ma∙ ì attemp⌠ t∩ prin⌠ ou⌠ u≡ t∩ 4▓ characters« Iµ you≥ label≤ spil∞ ove≥ beyonΣ ì 3╡ characters¼ pu⌠ you≥ printe≥ int∩ thσ compresseΣ modσ (1▓ CPI)« A⌠ 1▓ ì CPI¼ thσ printe≥ caε fi⌠ u≡ t∩ 4▓ character≤ ont∩ thσ label. Note for addresses outside of the United States: Thσ prograφ caε als∩ managσ foreigε addresses« T∩ seσ ho≈ t∩ d∩ this¼ g∩ t∩ ì Appendi° 'Eº iε thσ tutorial║ áááProcedures for Foreign records and labels....................Appendix E with special programming for addresses in: Canada, Australia, Israel and Great Britain! Simila≥ Help is available to you in the Other Options Menu, option 1: 1) Update or add to the State file. ============== | OPTION 1: | ============== Optioε ▒ print≤ ou⌠ thσ labe∞ fo≥ thσ las⌠ recorΣ tha⌠ yo⌡ examineΣ witΦ thσ ì Ge⌠ option¼ Prospec⌠ File« Also¼ wheε yo⌡ arσ entereΣ record≤ int∩ thi≤ filσ ì witΦ thσ AdΣ option¼ optioε ▒ oε thi≤ men⌡ wil∞ prin⌠ ou⌠ thσ labe∞ fo≥ thσ ìèlas⌠ recorΣ added. ============== | OPTION 2: | ============== Optioε ▓ generate≤ label≤ fo≥ al∞ record≤ iε thσ Prospec⌠ file« Oµ coursσ iµ ì yo⌡ havσ alread∙ gonσ t∩ thσ Maiε Prograφ Men⌡ anΣ selecteΣ ß categor∙ oµ ì interes⌠ tha⌠ select≤ ou⌠ somσ records¼ onl∙ thosσ record≤ iε you≥ selecteΣ ì categor∙ wil∞ bσ printeΣ out« Seσ thσ Hel≡ screen¼ Maiε Prograφ Menu¼ ì Optioε 8¼ fo≥ ß furthe≥ explanatioε oµ ho≈ yo⌡ caε "layer-inó data« Tha⌠ ì featurσ affect≤ whicΦ label≤ arσ printeΣ out¼ iµ yo⌡ elec⌠ t∩ "layeró o≥ ì segregatσ you≥ data« ============== | OPTION 3: | ============== Optioε │ work≤ witΦ optioε 4¼ bu⌠ i≤ independen⌠ oµ eithe≥ optioε ▒ o≥ 2« Iε ì brief¼ optioε │ wil∞ prin⌠ ou⌠ onl∙ thosσ label≤ froφ you≥ Prospec⌠ filσ tha⌠ ì havσ beeε addeΣ sincσ wa≤ optioε │ wa≤ invokeΣ thσ las⌠ time« Iε ß sense¼ ì optioε │ i≤ "postingó thosσ record≤ fo≥ whicΦ i⌠ generate≤ labels« Then¼ ì wheε yo⌡ wisΦ t∩ prin⌠ morσ labels¼ optioε │ check≤ t∩ seσ whicΦ arσ ì "unpostedó anΣ theε print≤ ou⌠ onl∙ thosσ labels« Fo≥ example¼ let≤ sa∙ yo⌡ havσ 30░ record≤ iε you≥ Prospec⌠ file« Iµ yo⌡ ì selec⌠ optioε ▓ t∩ prin⌠ ou⌠ you≥ labels¼ yo⌡ wil∞ prin⌠ ou⌠ 30░ labels« Iµ ì yo⌡ adΣ anothe≥ 3░ record≤ iε thσ nex⌠ tw∩ weeδ perioΣ anΣ attemp⌠ t∩ prin⌠ ì theφ ou⌠ agaiε usinτ optioε 2¼ thσ compute≥ wil∞ theε generatσ 33░ labels. Iµ insteaΣ oµ usinτ optioε ▓ thσ firs⌠ timσ t∩ prin⌠ ou⌠ thσ labels¼ yo⌡ haΣ ì useΣ optioε 3¼ yo⌡ woulΣ havσ generateΣ 30░ labels« Afte≥ addinτ 3░ morσ ì records¼ though¼ iµ yo⌡ haΣ selecteΣ optioε │ again¼ yo⌡ woulΣ havσ haΣ jus⌠ ì 3░ label≤ prin⌠ out--jus⌠ thosσ tha⌠ haΣ beeε addeΣ t∩ thσ Prospec⌠ filσ ì sincσ optioε │ wa≤ selecteΣ last« ============== | OPTION 4: | ============== Optioε ┤ reset≤ al∞ record≤ froφ ß "posteΣ ó t∩ aε "unpostedó state« Thi≤ ha≤ ì thσ effec⌠ oµ reversinτ al∞ thosσ entrie≤ madσ b∙ optioε 3« Wheε yo⌡ invokσ optioε 4¼ yo⌡ wil∞ seσ thσ followinτ typσ oµ information: =========================================================== THIS WILL REVERT ALL RECORDS BACK TO THE UNPOSTED STATE. THE CURRENT STATUS OF THE RECORDS IN THIS FILE IS : è TOTAL NUMBER OF RECORDS IN THE PERSON FILE : 11 records TOTAL NUMBER OF POSTED RECORDS : 1 record IF YOU WISH TO ABORT THIS RESETTING PROCESS, THEN ENTER A "R". ============================================================= Thi≤ screeε wil∞ sho≈ yo⌡ thσ tota∞ numbe≥ oµ unposteΣ record≤ iε thσ ì Prospec⌠ filσ anΣ thosσ tha⌠ arσ posteΣ (alread∙ havσ haΣ ß labe∞ printeΣ ou⌠ ì usinτ optioε 3)« Also¼ a⌠ thσ enΣ oµ tha⌠ menu¼ yo⌡ havσ ß choicσ t∩ abor⌠ ì thσ RESETTIN╟ proces≤ b∙ enterinτ aε "R". ============== | OPTION 5: | ============== 8) Insert phone number into label [default =OFF] [now off] Thi≤á optioε wil∞ inser⌠ thσ phonσ numbe≥ iε thσ linσ fo≥ thσ seconΣá address. ============== | OPTION 6: | ============== Activatσ 'Zip+4º featurσ iε zi≡ code« Iµ yo⌡ elec⌠ t∩ usσ thσ additiona∞ ì fou≥ digit≤ iε you≥ zi≡ codes¼ theε selec⌠ thi≤ featurσ [On]« Thi≤ wil∞ ì prin⌠ ou⌠ thσ additiona∞ fou≥ digit≤ iε thσ labels╗ otherwise¼ the∙ arσ ì omitted. ============== | OPTION 7: | ============== Send labels to printer or text file ['VIEW.TXT'] Thi≤ optioε i≤ usefu∞ wheε yo⌡ wisΦ t∩ brinτ namσ anΣ addres≤ informatioε int∩ ì ßá worΣá processor¼á sucΦ a≤ WORDSTAR[TM]«á B∙ selectivel∙á outputtinτá thesσ ì label≤á t∩á aε externa∞ tex⌠ file¼á yo⌡ caε impor⌠ 'VIEW.TXTº int∩á you≥á worΣ ì processor¼á anΣá theεá manipulatσ tha⌠ addres≤ informatioεá insidσá you≥á worΣ ì processo≥ document. When used with option 1: Iεá ß harΣ drivσ system¼á ever∙ timσ yo⌡ writσ onσ labe∞ t∩á VIEW.TXT¼á thσ ì prograφá wil∞á accumulatσ thosσ label≤ unti∞ yo⌡ exi⌠ thσá program«á Then¼ ì wheεá yo⌡ re-ente≥ thσ program¼á thi≤ accumulatinτ proces≤ wil∞ star⌠á ove≥ ìèagain. Iεá ß flopp∙ baseΣ system¼á ever∙ timσ yo⌡ elec⌠ t∩ writσ onσ labe∞ t∩á thσ ì tex⌠á filσ VIEW.TXT¼á yo⌡ overwritσ thσ prio≥ labe∞ tha⌠ wa≤ sen⌠á t∩á tha⌠ ì file. When used with all other options: Wheneve≥ yo⌡ invokσ ß labe∞ optioε othe≥ thaε numbe≥ ▒ anΣ elec⌠ t∩ senΣ thosσ ì label≤á t∩á ß tex⌠ file¼á thσ prograφ wil∞ automaticall∙ overwritσá thσá prio≥ ì VIEW.TXT. ============== | OPTION 8: | ============== Select size of Label: Observσ tha⌠ label≤ ▒ througΦ ┤ anΣ 1░ wil∞ prin⌠ ou⌠ 4▓ character≤ across¼ ì whilσ label≤ ╡ througΦ ╣ arσ restricteΣ t∩ 3╡ character≤ pe≥ label. Labe∞ 1▒ i≤ thσ samσ a≤ labe∞ 1¼ excep⌠ tha⌠ thσ Compan∙ linσ i≤ reverseΣ ì witΦ Address1¼ thσ firs⌠ linσ oµ thσ addres≤ label« Thσ inten⌠ oµ thi≤ labe∞ ì i≤ t∩ providσ yo⌡ ß wa∙ t∩ placσ ß titlσ abovσ thσ compan∙ line« Iµ yo⌡ ì placσ thσ titlσ iε Address▒ anΣ theε placσ thσ entirσ addres≤ iε Address2¼ ì theε thi≤ labe∞ wil∞ prin⌠ correctly« Notσ tha⌠ iµ yo⌡ usσ thi≤ label¼ yo⌡ ì havσ t∩ se⌠ u≡ AL╠ record≤ iε thσ systeφ witΦ thi≤ convention║ titlσ goe≤ ì int∩ Address1¼ whilσ thσ addres≤ tha⌠ woulΣ havσ occupieΣ Address▒ anΣ ì Address▓ no≈ goe≤ int∩ Address2. Froφ thi≤ optioε yo⌡ caε makσ ß selectioε oµ labe∞ size«á Currently¼ thesσ ì fourteeε arσ supported: [Label 1] [Standard, 3 1/2" by 15/16", 1 across ] [ Metric equivalent: 89 X 24mm ] [Label 2] [Rolodex[TM], 4" by 2 1/8", 1 across ] [ Metric equivalent: 102 X 54mm ] [Label 3] [Rolodex[TM], 5" by 3", 1 across ] [ Metric equivalent: 127 X 75mm ] [Label 4] [Label, 4" by 1 7/16", 1 across ] [ Metric equivalent: 102 X 37mm ] [Label 5] [Standard, 3 1/2" by 15/16", 2 across ] [Label 6] [Standard, 3 1/2" by 15/16", 3 across ] [Label 7] [Standard, 3 1/2" by 15/16", 4 across ] [Label 8] [Cheshire, 3 2/10 by 11/12", 3 across ] [Label 9] [Cheshire, 3 2/10 by 11/12", 4 across ]è [Label 10] [Envelope, 3 1/2" by 1 1/8", 1 across ] Similar to Label 1, but with a 6th line added to accommodate Title, if any. [Label 11] [Standard, 3 1/2" by 15/16", 1 across ] [same as Label1, Company/Add1 reversed] [Label 12] [LABEL12 = Rediform [TM] Continuous Index Cards, 4" by 7"] Stock number: 6731 Oriented to print out in a postcard format. [Label 13] [LABEL13 = 4" by 3", 1 across [Label 14] [Standard, 3 1/2" by 1 1/8", 1 across ] Similar to Label 1, but with a 6th line added and with phone number on line 6 [Label 15] [LABEL15 = Rediform [TM] Continuous Index Cards, 4" by 7"] Stock number: 6731 Similar to Label 12, but with a different orientation. Printing is flushed left, with Comment one, Comment two, and Referred by. [Label 16] [Standard, 3 1/2" by 15/16", 1 across ] [ Metric equivalent: 89 X 24mm ] Similar to Label 1, but printed only with first and last name, company name, if entered, and phone number. [Label 16] [Standard, 3 1/2" by 15/16", 1 across ] [ Metric equivalent: 89 X 24mm ] Similar to Label 1, but printed only with first and last name, company name, if entered, and phone number. [Label 17] [Cheshire, 3 2/10 by 11/12", 4 across ] Similar to Label 1, but printed only with first and last name, company name, if entered, and phone number. Thσ envelopσ optioε wil∞ assigε ß lef⌠ margiε oµ 3╡ characters¼ whilσ ì promptinτ yo⌡ fo≥ thσ numbe≥ oµ line≤ yo⌡ wan⌠ thσ printe≥ t∩ feeΣ beforσ anΣ ì afte≥ thσ label. Note on Laser Printer Labels: Iµ yo⌡ wisΦ t∩ usσ ß lase≥ printe≥ fo≥ labels¼ theε thσ followinτ 'automatiπ ì shee⌠ fedº label≤ havσ beeε fielΣ testeΣ witΦ thi≤ program: Brand: Mfg. No: Sheets: Labels per sheet: Avery [TM] 5161, 1" by 4" 100 sheets 20 Wheε yo⌡ usσ thesσ labels¼á observσ tha⌠ thσ manufacture≥ identifie≤á thesσ ì a≤ 1ó b∙ 4"«á Iε order¼ however¼ fo≥ thi≤ prograφ t∩ addres≤ thesσ labels¼ ì yo⌡ mus⌠ selec⌠ Labe∞ 5: [Labe∞ 5▌ [Standard¼ │ 1/2ó b∙ 15/16"¼ ▓ acros≤ ] Thσ differencσ iε thesσ measurement≤ i≤ attributablσ t∩ Aver∙ [TM▌ countinτ ìèthσá spacσ betweeε thσ label≤ a≤ par⌠ oµ thei≥ labe∞ surface«á Makσ sure¼ ì also¼ tha⌠ yo⌡ se⌠ thσ lase≥ printe≥ fo≥ 6░ line≤ pe≥ page¼ no⌠ 66« ============== | OPTION 9: | ============== 9) 3rd-Class Bulk Mail Sort Thi≤ optioε ha≤ it≤ owε Hel≡ screeε anΣ wil∞ perforφ ß thirΣ clas≤ bulδ mai∞ ì sor⌠ froφ you≥ database« Additionally¼ yo⌡ caε appl∙ selectioε criteriß ì agains⌠ you≥ filσ oµ prospect≤ fo≥ thi≤ sort. ============== | OPTION A: | ============== A) Set Left Margin for Labels WitΦ thi≤ selection¼á yo⌡ caε indicatσ thσ leftmos⌠ margiε fo≥ you≥ labels« ============== | OPTION B: | ============== "B) Create return address labels" Thi≤ optioε wil∞ prin⌠ aε unlimiteΣ numbe≥ oµ copie≤ oµ onσ labe∞ anΣ i≤ ì intendeΣ fo≥ you≥ usσ a≤ ß returε addres≤ label« I⌠ presume≤ tha⌠ yo⌡ havσ ì entereΣ ß recorΣ fo≥ yourselµ iε thσ Prospec⌠ filσ anΣ tha⌠ yo⌡ havσ jus⌠ ì lef⌠ tha⌠ recorΣ iε thσ Prospec⌠ Ge⌠ screen. Note║ Regardles≤ oµ thσ labe∞ selectioε yo⌡ makσ oε selectioε "8⌐ Sizσ oµ ì Label"¼ thi≤ optioε wil∞ prin⌠ onl∙ ON┼ across. ============== | OPTION C: | ============== C) Drop the company B∙ default¼ al∞ compan∙ name≤ arσ includeΣ wheneve≥ yo⌡ prin⌠ label≤ o≥ ì outpu⌠ datß t∩ ß mergσ file« Iµ yo⌡ elec⌠ t∩ dro≡ thσ compan∙ namσ o≥ ìèfirst/las⌠ name¼ theε thσ label≤ wil∞ prin⌠ ou⌠ accordingly. ============== | OPTION D: | ============== D⌐ Selec⌠ Printe≥ Port Froφá thi≤ menu¼á yo⌡ definσ oε whicΦ oµ thesσ printe≥ port≤ arσá outputteΣ ì thσ labels║ LPT▒ LPT2 LPT3 COM1 COM2 Whateve≥á printe≥á por⌠ yo⌡ select¼á thi≤ selectioε i≤ independen⌠á oµá thσ ì printe≥ useΣ iε thσ report≤ menu. ============== | OPTION E: | ============== "E) Assign text name" A⌠á thi≤á optioεá yo⌡ ente≥ thσ namσ oµ thσ tex⌠á filσá tha⌠á thi≤á prograφ ì assign≤ wheε optioε ╖ is toggled: "[senΣ t∩ Tex⌠ file]" Observσá tha⌠á yo⌡ assigε aε extension¼á iµ any«á Iµ yo⌡ wan⌠ t∩á senΣá t∩ ì VIEW.TXT¼ theε yo⌡ woulΣ enter║ VIEW.TXT ============== | OPTION F: | ============== "F) Insert Title" Thi≤ featurσ wil∞ inser⌠ thσ Titlσ yo⌡ havσ entereΣ int∩ thσ Prospec⌠ File¼ ì iµ any¼ int∩ label≤ 2¼ 3¼ 4¼ 10¼ o≥ 13¼ oncσ s∩ selected. ============== | OPTION G: | ============== G) OCR Print style: èWitΦ thi≤ selection¼ optioε ╟ wil∞ imprin⌠ aε 'OCRº readablσ typefacσ int∩ ì thσ printinτ oµ labels« Seσ Publicatioε 2╕ [TM]¼ 'Posta∞ Addressinτ ì Standardsº (May¼ 1990⌐ anΣ Publicatioε 4╣ [TM]¼ 'Third-Clas≤ Mai∞ ì Preparation'¼ (Jul∙ 1991)¼ Chapte≥ 6║ Addressinτ fo≥ thσ "Computereye." Thi≤ OC╥ readabilit∙ i≤ no⌠ t∩ bσ confuseΣ witΦ mailing≤ claimeΣ a⌠ thσ ì automation-baseΣ rates« An∙ sucΦ mai∞ mus⌠ bσ processeΣ througΦ ß 'CASSº ì (Codinτ Accurac∙ Suppor⌠ System⌐ certifieΣ vendo≥ oµ addressees« Seσ DM═ ì issuσ 4▓ [TM]¼ 3-15-92¼ sectioε 531. Al∞ referenceΣ USP╙ publication≤ arσ trademark≤ oµ thσ UniteΣ State≤ Posta∞ ì Service. ============== | OPTION I: | ============== I) Insert Category: [now Off] This selection will insert the Category number into all labels.